The following are links to the Official Program Pages of the programs we Support, please click on a program name to learn more about that program:

The dates for submission of time slips is listed on the SDS payroll schedule, which is included with each employment package and is also listed below here. This is the date to be found in the right-hand column of the schedule. That date is the last day of each pay period, always a Friday. Do not wait until Saturday to send out your time slip. Send it out a soon as you are done on Friday. If you work on Friday night, post it first thing Saturday morning. The time slip is due in our office on the following Monday morning for payment on the second Friday after the end of the pay period (the end of the next pay period). So, you know that the day that the paychecks go out for a pay period is also the day that you should send in your time slip for the pay period that is ending that day. If you have lost your copy of the payroll schedule, download the one below or please call and we will send another. Click on the version below to view the appropriate schedule:

Before you can start a new employee, the following paperwork must be completed and returned to SDS Fiscal. Employees cannot and will not be paid until the following procedures have been followed and the paperwork completed.

• You must have the new employee added to your Cash Management Plan. You may do this by contacting your SDS Fiscal I/R Counselors listed on the introductory page or by contacting the State Division of Disability Services. SDS Fiscal cannot pay an employee who does not appear on your Cash Management Plan.
• The new employee must fill out:
• Employee Application
• I-9 Form
• W-4 Form
• Unemployment/Disability Tax Exemption Questionnaire

The new employee must also provide to SDS Fiscal:

• Copies of acceptable forms of identification as outlined on the I-9 form (most common acceptable ID are drivers license and social security card).

All completed forms, copies of identification and social security card should be sent to SDS Fiscal as soon as possible. If you have any questions regarding the above, please contact us at (908) 354-3040. Remember, employees not appearing on your Cash Management Plan or who have missing or incomplete paperwork cannot be paid.

A time slip may need to be prorated for three possible reasons.

1. The participant is entering the program. Participants always enter programs on the first of the month. However, pay periods may span more than one month. In fact, they usually do. In that case, the first pay period after the participant enters the program may have to be prorated to accommodate the fact that some of the days in the pay period occurred after the participant had entered the program and some of the days in that same period do not. For instance, on Friday, 8/23, we paid for work dates 7/27 through 8/9. For any participant who started the program on 8/1, this pay period would have to be prorated in order to separate the dates that occurred before the participant entered the program from those that occurred after. Since there are nine August days in the pay period, there would be nine days of available funding in this pay period out of a total of 14 days in the pay period. So, 9/14=.6429. If the full bi-weekly funding for the participant pays for 40 hours of service (20 hours per week) then the hours available to the participant in that first pay period would be .6429 of that. That is 40X.6429=25.71. The prorated hours available in that first pay period would then be 25.5 hours---the closest round total that did not go over.

2. The participant is receiving an increase or decrease in services. In that case, the amount paid to the worker would be a blend of the two hourly totals. So, if a participant's hours of service were decreased from 40 hours per pay period to 30 hours per pay period as of August 1, the pay period above, then in that transitional pay period, the hours available would be .3571X40=14.28 (July 27 through July 31-5 days) plus .6429X30=19.29 (August 1 through August 9-9 days). 14.28 + 19.29=33.57 or, roughly 33.5.

3. The participant is changing the pay rate for a worker. If the worker's rate was changed as of August 1, then the rate paid would be blended based on the percentages above that apply to each rate.

Any correspondence you received from the NJ Department of Labor, NJ Treasury, or the IRS that concerns your self-determination program account should be forwarded to SDS for handling. You may receive a notice that an ex-employee is claiming unemployment benefits or a current or past employee may be filing to claim NJ Disability benefits, in those cases you may receive a form from the NJ Department of Labor to fill out. That form can be forwarded to SDS to fill out on your behalf. If you receive a notice from the IRS or from NJ Treasury indicating that you may have a tax balance due, this should be forwarded to us right away. Again, we will process it for you. These notices are often incorrect and must be responded to in order to rectify the situation. You get mailings from local, state or federal housing authorities or from Section 8 housing landlords. These forms too, should be forwarded to SDS as soon as possible so that we can process them. Often a change in a worker's monthly rent hinges on the answers on that document. We will fill it out on behalf of the participant. Any other official form that you receive from any state, local or federal authority with regard to your program account should be forwarded to SDS as quickly as possible.

The application for Direct Deposit is included in the employment application package that the prospective worker fills out. The worker can choose to do Direct Deposit using a typical bank account (checking or savings). For that, the worker would simply fill out the application, include with it a voided check from the account in question and send it in to SDS. If the worker uses an account that does not use checks, then the worker must include notification on the financial institution's letterhead indicating the account and routing numbers to be used. Again, this would accompany the application. Once you have completed the application and have supplied SDS with the necessary account information, it typically takes a month for the worker to begin receiving direct deposits. That is because the first pay period after completion of the Direct Deposit Application involves what is known as a prenote. This is a dry run during which the banking people check out the information that has been submitted to make sure that everything is Ok. If that is successful, the direct deposits can begin the pay period after that.

The worker may also decide to use the debit card that we have made available in these programs through US Bank. This card is called the Accelepay Card. You fill out the application form for the card and mail it in to SDS as directed on the form. This form is also included in the employment package. We will them forward the information to US Bank. US Bank will send the new card to the worker. Once the worker receives the card, the worker must send SDS a copy of both sides of the card along with the regular Direct Deposit application. We will then set up direct deposit for the worker. It will take the same time from this point for the direct deposits to start as it does for a regular bank account request as above.

The forms below will provide you more information of Direct (Automatic) Deposits and Accelepay:

You can always call SDS at the number listed in the Contact Us section of this website. The toll-free number is: (908) 354-3040. request either extension 4300 or 4624 when the receptionist answers. Anyone who answers any of these extensions will be able to help you get more time slips and/or mailing labels.

If you have elected to have a small portion of your grant used for non-payroll expenses each month, you can use the non-payroll (A/P) check schedule to find out when those checks will be going out each month. It may be any Friday in the month, so you really have to check the schedule. Anyone who has lost the schedule that came with the package can download the online PDF below or contact SDS at the toll-free number (908) 354-3040 to request another.

Whatever question you may have, please contact us at the toll-free number (908) 354-3040. But first, try contacting your County Coordinator.

If you do not have the contact number for your County Coordinator or have lost it, please call SDS at our toll free number (908) 354-3040 and we will give you the number. It is important for you to know who your County Coordinator is and to have their contact number. This number should be given to every participant at the initial visit when the sign-up documents are completed. Please make note of your County Coordinator's name and number. Write it down so that you can use it when you need to.

Over the course of several months in each year, it is possible that your account may accrue unspent funds due to days or hours of service that you may have missed through no fault of your own or because of a difference in your tax rates. The only way for you to know if there are unspent funds in your account is to call SDS and ask us to analyze your account for the purpose of finding out if there are any unspent funds that might be available. Remember that access to your unspent funds is not automatic. It is only permissible in the case that you have an emergency need that you could not have foreseen when you wrote your Cash Management Plan (your monthly budget). If you have such a need and wish to request use of any unspent funds in your account, you must contact SDS and request to know your available balance. If there are funds in the account, you must then contact your County Coordinator and complete a request for use of the funds which will be submitted to the State Program Office. If the State Program Office approves the expenditure, we will implement the request. If they do not, then access to the funds is denied.

Any funds in a participant account that are not used as predicted in the Cash Management Plan, for whatever reason, will be returned to the state at the beginning of the following year. Please remember that the funds in this account are not yours. They are simply a dollars and cents expression of the cost of your Medicaid services each month. Therefore, there is no guarantee that you will have the full use of all your funding. For this reason, it is very important the you write a Cash Management Plan that uses all or your available funding every month. You cannot use your account as a savings account.

The answer to this is no. You cannot receive PASP services while you are in hospital or other facility. During that period of time, you will be suspended from the program. You may then be reactivated in the program when you return home.

Whenever a participant in PASP enters a hospital or other facility (overnight, not outpatient) that participant is responsible to let SDS know within three days of admission. This is extremely important. If you do not notify SDS of your admission to a hospital or other facility within three days (you may have a family member contact us if you yourself are unable to), then you risk being paid incorrectly for non-payroll expenses. Should this occur, you would have to pay the money back to the program. In addition, your worker must not submit a time slip for any date that you are in a hospital or other facility. You might want to make plans in advance for how SDS will be notified in case you are admitted to a hospital or other facility. Then, you know that you will not have a problem.