This Cover Sheet Identifies the Forms (with form version dates) that are Included in the Initial Pacakge. These are the forms required to be completed and filed to form a new Business. This is also used to collect initial Participant details.

This is an Introductory Letter from the SDS Program Director. Here you will receive an Introduction to the SDS Services and a list of SDS Contact Numbers and Emails that will be invauable during your time with us.

This guide to Starting New Employees identifies the forms Participants/Workers need to complete and file to begin an Employer/Employee relationship.

This is a list of the fees associated with optional fiscal services available through SDS.

For the state to consider you, the Participant, as a Business it is nexessary to complete and file the NJ-Reg Form. This will provide instructions on what to fill in and how.

For the state to consider you, the Participant, as a Business it is necessary to complete and file the NJ-Reg Form.

For you, the participant, to be the employer of record for your employees you must have your own employer identification number. An employer identification number is obtained by completing and filing IRS Form SS-4. This will provide instructions on what to fill in and how.

For you, the participant, to be the employer of record for your employees you must have your own employer identification number. An employer identification number is obtained by completing and filing IRS Form SS-4.

IRS form 2678 is authorization for SDS Fiscal to act as your Fiscal Agent. We must file this form in order to perform Fiscal Tasks related to the Program on your behalf. This will provide instructions on what to fill in and how.

IRS form 2678 is authorization for SDS Fiscal to act as your Fiscal Agent. We must file this form in order to perform Fiscal Tasks related to the Program on your behalf.

This form is necessary to enable SDS Fiscal to file Federal Tax Forms along with other forms on your behalf. This will provide instructions on what to fill in and how.

This form is necessary to enable SDS Fiscal to file Federal Tax Forms along with other forms on your behalf.

This form is necessary to enable SDS Fiscal to receive a pre-existing Employer Identification Number (EIN) over the phone from the IRS. This will provide instructions on what to fill in and how.

This form is necessary to enable SDS Fiscal to receive a pre-existing Employer Identification Number (EIN) over the phone from the IRS.

As employers, it is necessary for all Program Participants to maintain Worker Compensation Insurance coverage to protect assistants in case they are injured while on the job. This will provide instructions on what to fill in and how.

As employers, it is necessary for all Program Participants to maintain Worker Compensation Insurance coverage to protect assistants in case they are injured while on the job.

NJ Paid Sick Leave Notice and Poster and Instructions

If you have elected to have a small portion of your grant used for non-payroll expenses each month, you can use the non-payroll A/P check schedule to find out when those checks will be going out each month. It may be any Friday in the month, so you really have to check the schedule.

If you have elected to have a small portion of your grant used for non-payroll expenses each month, you can use the non-payroll A/P check schedule to find out when those checks will be going out each month. It may be any Friday in the month, so you really have to check the schedule.

The Cash Management Plan CMP is your monthly budget. It determines exactly how the cash value of your services will be used. SDS makes no administrative or managerial changes to the CMP, we implement it exactly as written unless and until you write a new one. Each CMP must be submitted to the state for approval, after which the state will submit it to us with their approval for implementation. You may not overspend the budget at any time. There is no requirement for revisions of the CMP. You may go along with the same CMP for years as long as it still works for you. The only requirement is that it be balanced, not overspent and be approved at the state level. The CMP is an official document, developed by the state that defines the way in which you will use his funding. Without a CMP, no services can be provided.

Instructions on how to implement a Prorating Time Sheet.

This cover sheet lets you know the paperwork requirements when starting a new employee, including which forms you are required to complete, who completes which form, and types of idntification to be accompanied with the form.

These are Instructions for filling out and submitting the Employee Application Form.

This Form is to be filled out in its Entirety, Signed and Dated by Potential Employees. Once this application is complete it is your responsibility to Review it, Conduct Interviews, Check References, and make appropriate Employment Decisions. If you decide to Hire an Individual you must make sure all of the required paperwork as indicated on the Employment Cover Sheet Document (above) is complete before mailing to us for processing at the address on the form.

(W-4 Forms) Employees Withholding Allowance Certificate. Required by Federal law to be on file with the Payroll Office before any salary or wage payments are made. These instruction will ensure you provide everything required.

The W-4 Form is for your Employee to fill out so that the cirrect amount of Federal Income Tax can be withheld from their pay. Please have your Employee fill out the following the instructions document also in this library.

These instructions will assist you in completing his family employee tax exemption questionnaire. This questionnaire will be used to determine whether you are eligible for certain tax exemptions due to your relationship status with your participant. follow the instruction to ensure correct completion.

This form is to be filled out in its entirety by all SDS assistants. This questionnaire will be used to determine whether you are eligible for certain tax exemptions due to your relationship status with your participant. please fill in the date, your name, address, phone number, and date of birth in the appropriate spaces. Next, please fill in the name of the SDS participant for whom you will be working, if you know the pin you may fill it in but if you do not we will fill it in when we get the form back. Finally, please answer the question as to the participants relation to you, if any, you do this by checking the appropriate box. Sign, date and print your name on the spaces provided and have your participant (your sds employer) do the same. Remember, to be valid, this form must bear the original signature of you and of your SDS participant (employer).

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form.

An employee must show documentation to his or her employer to show their identity and authorization to work. This document will teach you about the kinds of documents that employers may accept from employees to complete Form I-9.

NJ Paid Sick Leave Notice and Poster and Instructions

Instructions on completing the Employee Emergency Notification Form

This form is for your Employee to complete and return to you. It is for you to keep in case of an emergency in which you will need to notify the Employees Friend/Family. Please keep it in a safe and accessible place in your home. Please have your employee complete all information on the attached employee notification form.

These instructions will help in completing accurately the Pre-Employment Background Check Form.

You may decide that you would like to have a background check completed on a potential employee. If you decide you would like to have a background check conducted on a prospective worker, please select the type of background check you would like conducted from those listed on the attached page. You must also have your potential employee complete and sign the consent form attached. Background checks are an optional service offered by SDS Fiscal and you will be billed for this service. If you have any questions about background checks or when they may useful please contact your consultant or the information and referral counselors.
Statewide Criminal Check -This background check will provide you with any information about criminal convictions in the State that you search. If a potential employee has just moved from another State, you would want to search that state instead of New Jersey. A Statewide Criminal Check will uncover criminal convictions for the entire state searched. It takes 2-3 Weeks.

Employee timesheets are utilized for a two-week period, Timesheets should be mailed to us immediately at the end of the two-week period. Please consult the pay schedule for the actual dates of pay periods. These instructions will help the completion and processing of your timesheets accurately.

Employee timesheets are utilized for a two-week period. It is recommended that the employee keeps the timesheet at your residence and fills it in at the end of their shift. This way you may both review the hours worked for that day, rather than waiting two weeks to review it.
Timesheets should be mailed to us immediately at the end of the two-week period. Please consult the pay schedule for the actual dates of pay periods.
Timesheets must be completed in their entirety. You must mail the original to us; copies and faxes will not be accepted. It is recommended that you retain a copy of timesheets submitted, for your files.
The employee must initial all changes made on the timesheet (absolutely NO White Out).
Please review the sample timesheet below.
Note: You will be assigned a participant ID # by SDS Fiscal. If you have not received notification of this number by the time you are ready to submit your first timesheets, please contact us.

This Example timesheet can assist you in completing your own employee timesheets accurately.

Please refer to this payroll schedule at all times when submitting an Employee Time Sheet.

Please refer to this payroll schedule at all times when submitting an Employee Time Sheet.

This document will help you complete the Direct Deposit Authorization Agreement Form, this form is for the employees only. We will not accept any other form except the one we have provided for you.

This form is for the employees only. We will not accept any other form except the one we have provided for you. If you choose to have direct deposit into your checking account, please attach a blank check from that account, make sure it has your pre-printed name on it, write void across it and mail to SDS Fiscal attached to your completed form. If your checks do not have your pre-printed name on it, you may attach a blank check with void written across it along with a copy of your bank statement for that account and mail with your completed form to us. If you choose to have direct deposit into your savings account, please bring the attached direct deposit form to your financial institution to have the bank teller fill it out and stamp it with their bank stamp for verification purposes.
Please note: The first pay date after we receive your Direct Deposit Form in our office will result in a pre-note. This means that we will process a deposit using a zero balance in order to ensure everything will go through correctly. The first pay period after receiving the form you will receive one more pay in the form of a check. This process will make sure that your pay is not delayed in case of a mistake with the bank information. This is a bank requirement and cannot be avoided.
Please be aware that your monies will be transferred into your designated account on the Monday following payroll. As Fiscal Agent for your employer, we do not accept faxes, copies of timesheets, unsigned timesheets or incorrect timesheets. We will return them for your correction/completion and there could be a delay in processing. If your timesheet arrives later that Monday of a payroll week due to a delay from the post office or any other reason, we will not be able to process it until the following payroll. Therefore, it is up to you to make certain that we receive your correct and complete timesheet during the designated dates we process payroll. There is a payroll schedule in your employment package but if you require an additional schedule or have any question regarding direct deposit, please contact the information and referral counselors at the phone number below.

If you do not have a checking account, savings account or simply do not want your check direct deposited into your account - you have another option called the Rapid! PayCard. This is a debit card that you can have your pay directly deposited into. Click the PDF to view some of the great benefits of using this card.

Under NJ Temporary Disability, eligible workers may apply for NJ Temporary Disability benefits to bond with a newborn or a newly adopted child, or to provide care to a seriously ill family member. This information sheet is intended as an introduction to the NJ Family Leave disability program so that you will be informed should you ever need to access these benefits.

The common law employer must complete and submit the Worker Information Change/Termination Form, to the VF/EA FMS organization when a worker?s name and/or contact information has changed or if a worker stops working for the common law employer voluntarily or is terminated by the common law employer.

The common law employer must complete and submit the Worker Information Change/Termination Form, to the VF/EA FMS organization when a worker?s name and/or contact information has changed or if a worker stops working for the common law employer voluntarily or is terminated by the common law employer.